PER SESSION VACANCY CIRCULAR NOTICE # 1384: Secretary - G&T

  • Posted Date: Oct 2, 2018 Deadline: Oct 31, 2018
  • Citywide, New York United States
    Citywide

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Job Details

(CONTINGENT UPON FUNDING AVAILABILITY)

 

POSITION:                 

Gifted & Talented Secretary - (Approx. 45 positions)

 

LOCATION:                

Various elementary schools throughout the City.

See http://bit.ly/GTSites2019 for a list of testing locations for each borough.

 

ELIGIBILITY REQUIREMENTS:          

New York City Department of Education – licensed School Secretary                                                                                                                                        

SELECTION CRITERIA: 

  • At least three (3) years of satisfactory (Highly Effective/Effective) experience within the NYCDOE.
  • Currently working as a licensed DOE elementary school secretary
  • Available to work three consecutive weekends (Saturdays and Sundays) in January 2019
  • Prior work experience at G&T weekend test site
  • Proficiency with Microsoft Office applications, especially Excel, for staff attendance and appointment scheduling/rescheduling
  • Letter of recommendation from current or recent supervisor, which includes demonstrated ability to work well with families and young children
  • Excellent record of attendance and punctuality
  • Willingness to work at more than one test site, based on the needs of the G&T testing program (as needed)
  • Bilingual assignment, where there is a significant non-English speaking population. Preference to speakers of alternate DOE languages: Mandarin, Cantonese, Russian, Spanish, Arabic, Urdu, Korean, Haitian Creole, Bengali, French
  • Excellent communication, organizational, interpersonal and problem-solving skills
  • Ability to perform office tasks, including scanning, photocopying and emailing 

 

DUTIES/ RESPONSIBILITIES:            

  • Work under the direct supervision of the G&T Site Supervisor
  • Reschedule appointments and perform related clerical tasks
  • Maintain and transmit staff and student attendance
  • Assist administrators, teachers and other staff, as required, including preparing test materials for transmission
  • Communicate with families via telephone and email in a professional manner
  • Scan and import site documentation
  • Maintain security of testing materials
  • Respond to questions regarding the administrative testing process, as needed
  • Greet families as they arrive at test sites, as needed (e.g. sign in, document verification, etc.)
  • Provide families with assistance, as needed (e.g. give instructions, provide information, etc.)
  • Escort young students to and from exam rooms, which may be on different floors, as needed

 

WORK SCHEDULE:   

  • Mandatory Training Session: December 11th, 12th or 13th (see the application portal for the expected training schedule).
  • 2019 Weekend Test Administration Dates: January 5-6,January 12-13, January 19-20
  • In order to maintain continuity and consistency, applicants must be available for the first 3 weekends (Jan 5-6, 12-13, and 19-20) in order to accept the position.
  • 2019 Reserve Test Administration Weekend, only if/as needed: February 3-4
  • Number of Per Session hours to be worked are contingent on the number of student applicants to be tested.
  • Includes Monday through Friday hours after school, to check email box and reschedule student appointments, based on demand.

 

SALARY:                     

Training and Per Session rates, as per UFT collective bargaining agreement, contingent on funding. There will be up to 80 hours (not guaranteed) per position and 3 hours of per session training

 

APPLICATION INSTRUCTIONS:

An online Application will be available beginning October 1, 2018.   The application will be available at   https://www.nycenet.edu/offices/dhr/giftedandtalented/  No paper applications will be accepted.

 

OP-175 application to be collected at test administration site at start of activity. If you have any questions or problems with this circular, please contact GTsupport@schools.nyc.gov for assistance.

               

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please e-mail GTsupport@schools.nyc.gov 

Signature for Peter Ianniello

NOTE: Service exceeding the number of hours specified in Chancellor’s Regulation C-175 governing per session activities requires prior approval.  The appropriate Per Session Supervisor must make the request via the Per Session Service System and receive approval before the person can begin working in the activity. Failure to obtain a valid waiver may result in the withholding of payment for hours worked beyond the maximum.

AN EQUAL OPPORTUNITY EMPLOYER M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.  For more information, please refer to the DOE Non-Discrimination Policy.

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