PER SESSION VACANCY CIRCULAR (VC) NOTICE #709: Secretary (Secretary, Summer Arts Institute) - CIPL

  • Posted Date: May 31, 2019 Deadline: Dec 20, 2019

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School Secretary

School Secretary for Summer Arts Institute for High School and Middle School students

1 Position


Frank Sinatra School of the Arts High School, Queens.


New York City Department of Education School Secretary, presently working at Middle School or High School level preferred.


1.) Minimum two years experience working with high school and/or middle school arts programs.

2.) Experience and familiarity with New York City Department of Education payroll forms and procedures.

3.) Experience and familiarity with New York City Department of Education purchase order and requisition preparation and procedures.

4.) Experience and familiarity with student attendance and metro card procedures.

5.) Must have computer skills including MS Word and MS Excel.

6.) Must be able to work collaboratively with program Directors, Business Manager, and School Aides.

7.) Ability to communicate effectively and appropriately with staff, students and parents.

Note: Applicants for per session employment who are not employed in the Department of Education’s regular school program or adult education program shall be considered for selection only if no qualified day school teacher or adult education employee is available.


Work in a four week summer arts program for high school and middle school students in dance, drama, film, instrumental music, vocal music, orchestra and visual arts; Handle all responsibility for day to day payroll procedure compliance, prepare correspondence as required; track and file student health records; Oversee school aides in distribution of metrocards and daily attendance procedures.


Commencing March 2020 through August 2020

March 2020: Up to 12 hours for two-day student auditions

June –August: Up to 25 sessions, up to 6 hours per day, between the hours of 8:15 AM and 3:15 PM, Monday through Friday. Additional evening hours for performances may be scheduled.

(Up to 150 hours per position)


Per Session rates as per the relevant union/organization of the advertised title (UFT, CSA, DC-37 - Collective Bargaining Agreement). Contingent Upon Funding Availability.


Submit cover letter of application, resume, and OP-175 form (available in schools and on DHR Website), by close of business December 20, 2020 and send to:

New York City Department of Education

Office of Arts and Special Projects

4360 Broadway, Fourth Floor

New York, NY 10033

Attention: Summer Arts Institute/School Secretary


If you have questions concerning this advertisement, please e-mail Callie McGlone at

Signature for Peter Ianniello

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

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