PER SESSION VACANCY NOTICE # 1160: Secretary - OPSR Grades 9-14 School Programs (Office of Postsecondary Readiness)

(CONTINGENT UPON FUNDING AVAILABILITY; this position is subject to budget approval and availability and may be withdrawn at any time)

                                                                                                                               

POSITION:                 

Secretary 

OPSR Grades 9-14 School Programs  

Approximately 10 positions 

 

LOCATION:                

Office of Postsecondary Readiness 

52 Chambers Street 

New York, NY 10007 

Also various school locations throughout the five boroughs 

 

ELIGIBILITY REQUIREMENTS:          

Currently NYCDOE licensed and appointed School Secretary

                                                                                                                                                 

SELECTION CRITERIA: 

• Preference will be given to school secretaries from OPSR’s NYC P-TECH Grades 9-14 Schools 

• Experience and familiarity with NYCDOE purchase order and requisition preparation and procedures (including FAMIS) 
• Experience with per session pedagogic payroll procedures and systems (including EIS) 
• Experience and familiarity with student attendance 
• Knowledge of ATS 
• Excellent record keeping and timeliness skills. 

• Excellent communication and interpersonal skills, both orally and in writing 
• Demonstrated ability to provide instructional assistance to students, parents, and community representatives  

 

DUTIES/RESPONSIBILITIES:

• Prepare and maintain student and staff records. 

• Process all teacher, supervisor, guidance counselor, and other staff payrolls and distribute paychecks 
• Process and track school purchasing 
• Manage student attendance records 
• Prepare materials related to general school administration including activities related to Grades 9-14 PBL training and instruction 
• Provide secretarial support to administrative staff 

• Answer phones, greet school guests, communicate with staff 
• Prepare and edit letters and memos for related projects 
• Participate in school trainings, meetings, and other related events 

 

WORK SCHEDULE:   

Monday through Friday, either outside contracted work hours or between 9:00am-5:00pm; select Saturdays as arranged in advance, between the hours of 9:00am-5:00pm. Hours up to, but not limited to, approximately 20 hours

 

HOURS UP TO, BUT NOT LIMITED TO THE APPROXIMATE NUMBER OF HOURS LISTED. ADDITIONAL HOURS GRANTED UPON THE APPROVAL OF THE HIRING MANAGER.

 

SALARY:                     

Per Session rates as per the relevant union/organization of the advertised title (UFT, CSA, DC-37 - Collective Bargaining Agreement).  Contingent Upon Funding Availability.

 

APPLICATION INSTRUCTIONS:

Send application: OP 175, copy of resume and cover letter to: NYCPTECH@schools.nyc.gov 

• Put “OPSR Grades 9-14 School Programs – Secretary” in e-mail subject line 

 

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please e-mail NYCPTECH@schools.nyc.gov