PER SESSION VACANCY NOTICE # 120: Teachers: Music (All-City HS: Music Program Manager) - OASP

  • Posted Date: Jul 11, 2018 Deadline: May 31, 2019
  • Citywide, New York, New York United States

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All-City High School Music Program Manager (1 position)



Various rehearsal and performance sites citywide, including NYCDOE schools, parades, and concert halls affiliated with universities and/or

cultural organizations



New York City Department of Education licensed and appointed teacher currently assigned as a teacher of vocal and/or instrumental music



  1. Holds active New York State teaching certification in music
  2. Minimum five years’ satisfactory experience coordinating NYCDOE high school-level instrumental and/or vocal music programs and organizing performances
  3. Extensive knowledge of repertoire (ensemble, solo, and chamber) for chorus, concert band, jazz ensemble, Latin ensemble, marching band, and/or orchestra and associated instruments
  4. Extensive knowledge of pedagogy/rehearsal technique and instrument care and maintenance needed for instruments in concert band, jazz ensemble, Latin ensemble, marching band, and/or orchestra
  5. Extensive knowledge of DOE rules, regulations and standard operating procedures related to budget management, including purchasing, payroll, and building permit procedures
  6. Effective or Highly Effective ratings in Advance for the past three years while teaching in NYCDOE instrumental or choral music programs, high school-level preferred
  7. History of demonstrated excellence in preparing students for high quality musical performances
  8. Ability to critically assess musical, organizational, and interpersonal challenges and identify and implement effective solutions
  9. Demonstrated evidence of strong leadership skills
  10. Excellent organizational, administrative and communication skills (in speech and in writing)
  11. Documented record of excellent attendance and punctuality
  12. Proficiency using cloud-based Office 365 applications, including Microsoft Word, Excel, and Forms
  13. Available to conduct weekly visits to Saturday rehearsal sites



  1. Work closely with Director of Music and Office of Arts and Special Projects to develop, implement and support program activities
  2. Create program budget and monitor expenditures; facilitate purchasing of equipment, supplies and services
  3. Hire and supervise program staff
  4. Coordinate all student recruitment activities and auditions
  5. Work with program staff to plan and oversee calendar of events and concert programs
  6. Initiate and monitor building permit process and serve as administrative liaison at rehearsal sites and concert venues
  7. Maintain schedule of weekly oversight visits to Saturday morning rehearsal sites
  8. Maintain and oversee All-City faculty implementation of electronic emergency contact information system, electronic attendance system, and electronic sharing of rehearsal outlines via Office 365
  9. Manage and oversee all aspects of MetroCard ordering, distribution, and documentation
  10. Ensure real-time updating of online accountability/recordkeeping systems for All-City per session usage, purchasing, inventory, and All-City checking account (shared by/with Director of Music and select OASP staff)
  11. Prepare and submit payroll for program staff
  12. Maintain communication with student participants’ families
  13. Organize, oversee all aspects of dress rehearsals and concerts, e.g., preparation of schedules, concert program, permission slips, concert narratives
  14. Ensure professional, timely reporting of incidents to Director of Music and perform all requested follow-up actions and communications while maintaining necessary confidentiality
  15. Carry out additional duties, as needed, for the efficient operation of the program



July 2018 through June 2019 – Saturday mornings and other weekday and weekend hours as needed, dates and times to be determined

(Up to 400 hours total)



As per Collective Bargaining Agreement or the most current contractual rate



Cover letter, resume, Application Form OP-175, and a copy of your Department of Education license must be received on or before May 31, 2019.  Mail to:


Callie McGlone, Arts Program Manager

Office of Arts and Special Projects, New York City Department of Education

4360 Broadway, Fourth Floor

New York, New York 10033


Attention: All City H.S. Music, Program Manager




If you have questions concerning this advertisement, e-mail: Callie McGlone at

Signature for Peter Ianniello

Note: All per session vacancy circulars will be posted on the Division of Human Resources web site at: under "Per Session Opportunities”

Service exceeding the number of hours specified in Chancellor’s Regulation C-175 governing per session activities requires prior approval.  The appropriate Per Session Supervisor must make the request via the Per Session Service System and receive approval before the person can begin working in the activity. Failure to obtain a valid waiver may result in the withholding of payment for hours worked beyond the maximum.


It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.  Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 923, Brooklyn, New York 11201, or visit the OEO website at:  

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