PER SESSION VACANCY NOTICE # 790: Teachers: Current or Retired (Substitute Staffing Specialist) - DHC/HC School Support

  • Posted Date: May 28, 2019 Deadline: Aug 31, 2019

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Job Details




Substitute Staffing Specialist (approximately 10 positions)



Office of HR School Support, 65 Court Street, Room 506, Brooklyn, N.Y. 11201 and occasional events conducted at various NYCDOE school based and administrative locations throughout the 5 boroughs. 



Current or Retired New York City Department of Education (NYCDOE) Licensed, New York State Certified and Appointed Teachers



  • A minimum of 3 years of satisfactory service within the New York City Department of Education.
  • Higher levels of English language demanded of raters of English Language proficiency.
  • Ability to organize, administer and make presentations to large groups at staffing events.
  • Advanced computer skills (Excel, PowerPoint, Word, Outlook) necessary to generate event rosters, event summary reports, computer-based presentations, etc.



  • Experience in organizing, supervising and administering events for assessing and/or processing candidates for pedagogical positions
  • Experience using the various DOE-HR computer systems (e.g., NYCAPS, GALAXY, EIS) to review and update candidate data



  • When adequate fulltime staff are unavailable (e.g., after business hours, during special events), supervise and/or conduct assessment and processing events that involve making presentations, administering and evaluating assessments for English proficiency (both written and oral), and reviewing and updating candidate data into existing HR computer systems.
  • Assist staff, on an as-needed basis, with tasks that include, but are not limited to, the following:
  • Preparation of materials for Substitute Teacher and Substitute Paraprofessional events
  • Coordination of events, which include conducting plenary sessions, processing paperwork, assessing candidates’ English proficiency, data entry, etc.
  • Reviewing, documenting and updating candidate information into various databases
  • Communication of information to candidates about State and City requirements for staffing, certification and continued employment.
  • Assistance with the in-person and telephone inquiries of candidates
  • Evaluation college transcripts of applicants to determine acceptability of course work, as per NYSED requirements.
  • Evaluation of written essays of candidates
  • Development of assessments



Outside school hours (including occasional weekends), subject to the demand for events, the selected pool will be offered opportunities to serve, based upon frequency of need for the specific duties listed above.  Some events will take place during school hours.  Assignments will be offered on a rotational basis; however, priority will be given to those who have a flexible schedule, can be available with short notice, and demonstrate versatile skills.


NOTE: Only retirees are permitted to serve during school hours. 



Per Session rates as per the relevant union/organization of the advertised title (UFT, CSA, DC-37 - Collective Bargaining Agreement).  Contingent Upon Funding Availability.



E-mail resume, application Form OP-175 (Available in schools and DHR website), and a copy of your Department of Education license on or before August 31, 2019 to  Please include: “Substitute Staffing Specialist, Per-Session Position” in the subject line.




If you have questions concerning this advertisement, please e-mail:  


Signature for Peter Ianniello

NOTE: Service exceeding the number of hours specified in Chancellor’s Regulation C-175 governing per session activities requires prior approval.  The appropriate Per Session Supervisor must make the request via the Per Session Service System and receive approval before the person can begin working in the activity. Failure to obtain a valid waiver may result in the withholding of payment for hours worked beyond the maximum.


It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.  For more information, please refer to the DOE Non-Discrimination Policy.

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