School Secretary

  • Posted Date: Jun 9, 2020 Deadline: Oct 31, 2020
  • The John H. Finley Campus

Job Details

School Name: MS 371 (05M371)

District: 05

School Site: The John H. Finley Campus, 425 W. 130th St., New York, NY 10027

Send Cover Letter and Resume to:


School Secretary


Mission: MS 371’s restorative approach to education values all community members’ unique strengths and contributions. Through our project-based learning approach centered on local and global environmental and social issues, we honor and nurture students’ voices to take authentic action in their world. As our community and world become our classroom, MS 371 aims to create a school where students want to be and want to learn.

Our Project-Based Learning model is centered around “Sustainable Earth” and “Community Justice” projects. Using a model adapted from PBLWorks, teachers will collaborate to engage students in projects guided by overarching questions that incite deep thinking about an issue of social or scientific importance, necessitate sustained inquiry that employs multiple disciplines, and develop authentic projects for an audience beyond the classroom. In parallel to this, our Modes of Communication curriculum approaches Literacy, Mathematics, Digital Technology, and the Arts as “languages” we use to communicate ideas with the world. All courses will be assessed using proficiency-based grading.

Teachers will lead a weekly advisory curriculum, and will facilitate shared meals, individualized student support, and restorative circles that allow for both social emotional reflections and curriculum-based dialogues. Mindfulness and Emotional Intelligence practices will be practiced in all classes.

Our Community Values Plan highlights the following school-wide beliefs:

  • We are all connected
  • The process is important
  • We are more than one moment in time
  • We are all teachers
  • We are all learners
  • We are all interesting and complex

These values echo throughout our daily approach as we value each student and each member of the staff team as a valuable voice. These ideas will also be practiced through community-centered programming such as community meals, an integrated health education program that will include community fitness and mindfulness workshops, public presentations by students, and partnerships with local organizations.

A goal at MS 371 is to expand the walls of the classroom into the world. Hiking and camping experiences, regular field trips throughout the city, and offsite classes are a regular part of the MS 371 experience.

We are in the process of becoming a PROSE school to support our beliefs in staff and teacher voice and input and innovative school structures.

A 10-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. This will include a 4-day backpacking retreat in partnership with the Youth Opportunities Program, focused on advisory, restorative approaches and outdoor education.

Because we believe that all staff members play an important role in the education of our students, the school will offer opportunities for secretaries to participate in the school community in a variety of ways:

  • In-house school committees and/or special programs.
  • After school and/or weekend student, family, and staff programs and celebrations
  • Training in restorative approaches
  • Training in restorative approaches, emotional intelligence, and mindfulness practices

Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.


Possession of regular New York City School Secretary License, with satisfactory ratings and attendance


Because roles in small schools are varied and complex, serious consideration will be given to applicants who demonstrate in their resume and cover letter experience and/or willingness to commit to the school’s mission and core beliefs and to become involved in these essential aspects:

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting Principal with clerical tasks such as updating calendar, making appointments, sending and receiving correspondence.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications
  • Collaborating with school aides on office responsibilities
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner
  • Engaging and interacting with partner programs and their representatives


The successful candidate will demonstrate:

  • Willingness to carry out the above duties and responsibilities
  • Ability to efficiently use FAMIS, Fastrack, ATS, EIS and other DOE purchasing protocols.
  • Ability to perform general office management tasks.
  • Ability to process school-wide payroll.
  • Ability to maintain student records and schedules and coordinate all purchases of textbooks, equipment, and supplies.
  • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook) and Google Apps
  • Ability and/or willingness to learn advanced skills in Microsoft Excel and accounting and inventory programs.
  • Ability to implement the appropriate procedures regarding student and employee records in keeping with DOE regulations.
  • Strong organizational skills to maintain payroll, purchasing and inventory records.
  • Knowledge of the DOE policies regarding student and employee records.
  • Ability to effectively communicate orally and in writing with colleagues, parents, students, and the community.

In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.


As per Collective Bargaining Agreement

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

Back to Top