School Secretary

  • Posted Date: Jun 4, 2020 Deadline: Oct 31, 2020
  • 56-10 214th Street, Queens, New York United States

Job Details

School Name: P.S. 390Q

District: 26

School Site: 56-10 214th Street Bayside, New York 11364

Send Cover Letter and Resume to: PS390Q@gmail.com

POSITIONS

School Secretary

DESCRIPTION

School Vision

Our vision is to create a shared community that instills passion for learning and develops kindhearted, 21st century transformational CIVIC leaders in a safe, encouraging and collaborative environment. Our students will be prepared to successfully engage in the evolving technological, global community in which we live.

School Mission

P.S. 390Q will create an environment that celebrates diversity, fosters intellectual safety, encourages curiosity and promotes well-being for all children. Students will collaborate, explore, inquire, and innovate. By engaging in authentic real-world learning experiences, students will be empowered to embrace their CIVIC responsibility, engage their voice and contribute to the greater community. Through student centered teaching and learning, students will think critically about the world around them, engage in debate, and become problem solvers who promote positive change.

A five-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. Because we believe that all staff members play an important role in the education of our students, the school will offer opportunities for secretaries to participate in activities like:

  • After school and/or Saturday tutoring, enrichment, sports, arts, and family programs
  • In-house school committees and/or special programs
  • Daytime professional development such as inquiry work, intervisitations, team common planning, and collaborative conversation
  • School, district, and city community evening and/or weekend events

Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.

ELIGIBILITY REQUIREMENTS

Possession of regular New York City School Secretary License, with satisfactory ratings and attendance

DUTIES AND RESPONSIBILITIES

Because roles in small schools are varied and complex, serious consideration will be given to applicants who demonstrate in their resume and cover letter experience and/or willingness to commit to the school’s mission and core beliefs and to become involved in these essential aspects:

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting Principal with clerical tasks such as updating calendar, making appointments, updating website, sending and receiving correspondence on a digital platform.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications
  • Collaborating with all members of the team to serve the schoolcommunity inclusive of school aides on office responsibilities
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner

SELECTION CRITERIA

The successful candidate will demonstrate:

  • Willingness to carry out the above duties and responsibilities
  • Ability to efficiently use FAMIS, Galaxy, ATS, EIS and other DOE purchasing protocols.
  • Ability to maintain student records and schedules and coordinate all purchases of textbooks, equipment, and supplies.
  • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook, Microsoft Teams), Website, Twitter and Google Apps
  • Ability to implement the appropriate procedures regarding student and employee records in keeping with DOE regulations.
  • Strong organizational skills to process and maintain school-wide payroll, purchasing and inventory records.
  • Willingness to learn new skills and participate in professional development activities.
  • Ability to effectively communicate orally, in writing and a digital platform with colleagues, parents, students, and the community.
  • Ability to work in a fast-paced, multifaceted new school environment, including the ability to multi-task.
  • Ability to positively contribute to school culture and create a welcoming environment for families, staff, and visitors.
  • Excellent attendance, punctuality, organization and management skills.

In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.

WORK SCHEDULE & SALARY

As per Collective Bargaining Agreement

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

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