School Secretary

  • Posted Date: Jun 5, 2020 Deadline: Oct 31, 2020
  • The Mafalda DiMango Campus for the Arts

Job Details

School Name: P.S. 939

District: 20

School Site: The Mafalda DiMango Campus for the Arts 278 59th Street, Brooklyn, NY

Send Cover Letter and Resume to: hiringatps939@gmail.com

POSITIONS

School Secretary

DESCRIPTION

  • In becoming culturally and civically responsible, our students will be aware of both the needs of their own communities, and the needs of the many diverse communities that make up our society through a rich and rigorous curriculum immersed in the arts. In the process of creating an equitable learning environment, students will develop the knowledge, attitude and skills needed to understand and manage their own emotions and empathize with others’, thus cultivating and maintaining positive relationships with peers.Our mission is to prepare students of all backgrounds and abilities to be engaged global citizens through community and self-expression in the arts.

School Vision:

P.S. 939 students will be equipped with critical thinking skills, global awareness and respect for core values through a rigorous curriculum in order to prepare them for a rapidly changing world.

A 2-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. Because we believe that all staff members play an important role in the education of our students, the school will offer opportunities for secretaries to participate in the school community in a variety of ways:

  • In-house school committees and/or special programs.

Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.

DUTIES AND RESPONSIBILITIES

Because roles in small schools are varied and complex, serious consideration will be given to applicants who demonstrate in their resume and cover letter experience and/or willingness to commit to the school’s mission and core beliefs and to become involved in these essential aspects:

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting Principal with clerical tasks such as updating calendar, making appointments, sending and receiving correspondence.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications
  • Collaborating with school aides on office responsibilities
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner

SELECTION CRITERIA

The successful candidate will demonstrate:

  • Willingness to carry out the above duties and responsibilities
  • Ability to efficiently use FAMIS, ATS, EIS and other DOE purchasing protocols.
  • Ability to perform general office management tasks.
  • Ability to process school-wide payroll.
  • Ability to maintain student records and schedules and coordinate all purchases of textbooks, equipment, and supplies.
  • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook) and Google Apps
  • Ability to implement the appropriate procedures regarding student and employee records in keeping with DOE regulations.
  • Strong organizational skills to maintain payroll, purchasing and inventory records.
  • Knowledge of the DOE policies regarding student and employee records.
  • Willingness to learn new skills and participate in professional development activities.
  • Ability to effectively communicate orally and in writing with colleagues, parents, students, and the community.
In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.


WORK SCHEDULE & SALARY

As per Collective Bargaining Agreement

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

Back to Top