School Secretary Vacancy Circular (19K935)

  • Posted Date: Apr 20, 2021 Deadline: Apr 20, 2022
  • 76 Dinsmore Pl., Brooklyn, New York United States

Job Details

School Secretary Vacancy Circular

School Name: M.S. 935
District: 19
School Site: K667, 76 Dinsmore Pl., Brooklyn, NY 11208
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School Secretary


Our Mission

Our mission at M.S. 935 is to provide students with a well-rounded, rigorous, inquiry-based education that is rooted in STEM. Staff, parents and students will work collaboratively to ensure that students have the tools and skills necessary to engage in a curriculum that allows students to continue to be innovative and inquisitive, while maintaining their path to college and career readiness. We will continue to provide a safe, inclusive and engaging learning environment for all students via traditional and remote learning platforms so that our students will become the problem solvers of tomorrow.

Our Vision

The students of M.S. 935 will take their classroom, remote learning and regular life experiences and apply them to solving real-world issues. Students will engage in inquiry based (STEM) activities, that will require them to think critically while still being creative. Students will be immersed in a flexible learning environment, that provides structure and positive mental stimulation to warrant growth for future excellence.

We are looking to hire teachers who understand the importance of a team and embody the following core values that we are instilling in our students:

M.S. 935 students are:

Resilient – Our students do not give up in the face of adversity. Instead they push through the obstacles in front of them and find a solution to the problem.

Inquisitive – Our students are curious and they question the status quo. They look for deeper meaning and understanding of what they see.
Innovative – Our students are not satisfied with the existing way of doing things. They look for new ways to solve current and future problems in the world.
Compassionate – Our students understand the well-being of others is important. They look to support their community and their peers.
Honorable – Our students are striving to be respected and productive citizens in society, who choose to do the right thing because it is the right thing and not for accolades or acknowledgement.

A 10-day summer planning institute will offer an essential opportunity for staff to be involved in developing the school’s culture and instructional program. Additionally, the school will offer opportunities for teachers to participate in:

  • After school and/or Saturday tutoring, enrichment, sports, arts, and family programs
  • In-house school committees and/or special programs.
  • Daytime professional development such as inquiry work, inter-visitations, teacher common planning, and collaborative conversation

Advance notice of dates will be supplied, and those who participate will be compensated according to the terms of the UFT contract. Staff participation in these activities is voluntary, although strongly encouraged, as they are very important to the development of the school.

Duties and Responsibilities

  • Performing School Secretary tasks in support of the learning community and focus of the school.
  • Assisting Principal with clerical tasks such as updating calendar, making appointments, sending and receiving correspondence.
  • Performing all functions of human services support, as they pertain to the role of school secretary, including payroll and employment processing.
  • Performing all functions of pupil enrollment services, including but not limited to registration, transfers, maintaining required documentation of all enrolled students
  • Performing pupil accounting, payroll, purchasing and supply duties using DOE systems and Microsoft applications
  • Collaborating with all members of the main office staff to serve the school community
  • Engaging and interacting with staff, parents, students, and the school community in a positive manner

Selection Criteria

The successful candidate will demonstrate:

  • Willingness to carry out the above duties and responsibilities
  • Ability to efficiently use FAMIS, Fastrack, ATS, EIS and other DOE purchasing protocols.
  • Ability to perform general office management tasks.
  • Ability to process school-wide payroll.
  • Ability and/or willingness to utilize office equipment and software such as Microsoft Office Suite (Word, Excel, Internet Explorer, Outlook) and Google Apps
  • Ability and/or willingness to learn advanced skills in Microsoft Excel and accounting and inventory programs.
  • Ability to implement the appropriate procedures regarding student and employee records in keeping with DOE regulations.
  • Strong organizational skills to maintain payroll, purchasing and inventory records.
  • Willingness to learn new skills and participate in professional development activities.
  • Ability to effectively communicate orally and in writing with colleagues, parents, students, and the community.
  • Ability to work in a fast-paced, multifaceted new school environment, including the ability to multi-task

In addition to the cover letter, resume, and interview, applicants must present three references including, if possible, one from a current supervisor. Other references might include a colleague with whom the applicant has collaborated, and/or a professional organization or staff development representative.

Work Schedule and Salary

As per Collective Bargaining Agreement

An Equal Opportunity Employer M/F/D

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.

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