EXTENDED SY23-24 PER SESSION VACANCY NOTICE # 0164: School Secretary - Middle School Arts Audition Boot Camp Secretary (Office of Arts and Special Projects)

(CONTINGENT UPON FUNDING AVAILABILITY AND PROGRAMMATIC APPROVAL; this position is subject to budget approval and availability and may be withdrawn at any time)

 

POSITION:                 

School Secretary

School Secretary for Middle School Arts Audition Boot Camp

(1 position)

 

LOCATION:

Arts Office - 4360 Broadway, New York, NY 10033

AND

Lincoln Center - 165 West 65 Street, New York, NY 10023

 

ELIGIBILITY REQUIREMENTS:          

New York City Department of Education license as a School Secretary. Secretaries presently working at Middle School level preferred.

 

SELECTION CRITERIA: 

1.) Minimum two years experience working with middle school arts programs.

2.) Experience and familiarity with New York City Department of Education payroll forms and procedures.

3.) Experience and familiarity with New York City Department of Education purchase order and requisition preparation and procedures.

4.) Experience and familiarity with student attendance and metro card procedures.

5.)  Must have computer skills including MS Word and MS Excel.

6.)  Must be able to work collaboratively with program Directors, Business Manager, and School Aides.

7.) Ability to communicate effectively and appropriately with staff, students and parents.

               

Note: Applicants for per session employment who are not employed in the Department of Education’s regular school program or adult education program shall be considered for selection only if no qualified day school employee or adult education employee is available.

 

DUTIES/RESPONSIBILITIES:

Work in a two week summer arts program for middle school students in dance, instrumental music, theater, vocal music and visual arts studios;  Handle all responsibility for day to day payroll procedure compliance, prepare correspondence as required; track and file student health records; Oversee school aides in distribution of MetroCards and daily attendance procedures. 

 

WORK SCHEDULE:   

Commencing July 2023 through November 2023

July 1 – 30, 2023: Up to 40 hours for student paperwork and correspondence with families, procurement and per session processing.

July 31 - August 2023: Up to 14 sessions, up to 6 hours per day, between the hours of 8:00 AM and 3:00 PM, Monday through Friday. Additional evening hours for orientation and parent information night may be scheduled, up to 150 hours per position.

 

Note: As program is subject to funding, all dates, times, and hours to be confirmed

 

Hours up to, but not limited to the approximate number of hours listed. Additional hours may be granted upon the approval of the hiring manager.

 

SALARY:

Per Session rates as per the relevant union/organization of the advertised title (Collective Bargaining Agreement). Contingent upon funding availability and programmatic approval.

 

APPLICATION INSTRUCTIONS:

Send application: OP 175, copy of resume, and cover letter by June 30, 2024, to Darleen Garner, Director of Arts Education Accountability and Support at dgarner@schools.nyc.gov

 

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please email dgarner@schools.nyc.gov

 

Please visit the New York City Department of Education website for more information on per session opportunities: https://www.schools.nyc.gov/careers/other-jobs-in-schools/per-session-jobs